Job Description

Looking Glass Insurance Services is an aviation insurance brokerage based in San Diego, CA, dedicated to delivering sophisticated solutions for complex aviation operations. We’re a passionate team that values humility, accountability, and getting the job done right. We’re looking for someone who shares that mindset, complements our culture, and is ready to grow with us - no aviation or insurance experience needed.

The Account Assistant will support the team in daily operations. The ideal candidate is service-oriented, eager to learn, organized, and brings a helpful, roll-up-your-sleeves attitude to everything they do. (Please note, this role is fully onsite in San Diego five days a week.)

Responsibilities

• Assist producers in managing records, preparing reports and drafting correspondence ensuring accurate and timely service
• Assisting with renewal processes, preparing submissions, proposals, and confirmations
• Handle general administrative tasks such as answering phones, managing mail, office supply inventory, and coordinating office events
• Coordinate and schedule meetings, appointments, and travel arrangements for team members
• Plan onsite and offsite events, responsible for agenda planning, coordination of attendees, and trip files 

Qualifications

• Minimum of 1 year of experience in administrative assistant or related role
• Strong organizational and multitasking abilities with excellent attention to detail
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office suite (Word, Excel, PowerPoint)
• Ability to work independently and take initiative to solve problems
• Bachelor’s degree in business administration, Finance, Risk Management or a related field is preferred

Benefits

• Healthcare, vision, dental, disability, and life 100% employer funded for employee
• Full-time salaried position

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