Job Description

Long-term employment with opportunities for growth. We offer excellent benefits from day one, including:

• 401(K) Retirement Saving Plan w / Employer Match
• Tuition & Certification Reimbursement
• Paid Time Off - (15 Days; prorated before 1st year)
• Paid holidays.

POSITION SUMMARY

This position entails system entering of A / P invoices and accurate record keeping of accounting files for the company. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

GEOGRAPHIC REGION

Please note applicants outside the geographic region for the position applied will not be considered.

QUALIFICATIONS

Required

• Ability to type 30 WPM.
• Must be able to read, write, and speak intermediate to advanced English.
• Effective, professional, and friendly communication skills in a business environment.
• High school diploma or equivalent.
• Ability to accurately process alpha/numeric information.
• Strong organization and time management skills.
• Ability to prioritize, multi-task, and work independently with limited supervision.
• Ability to establish and maintain effective working relationships with vendors and colleagues.
• Ability to work extended hours, holidays, and weekends as necessary.

Preferred

• Experience supporting Accounts Payable functions.

DUTIES AND RESPONSIBILITIES

Primary

• Match ACH Batches for payment.
• Match Checks with backups for payment.
• Manage AP files, keeping filing up to date and organized.
• Enter AP invoices as needed.
• Separate checks for distribution or mailing.
• Back up for entering manual payments (wire transfers) in the JDE system.
• Communicate and assist vendors daily.
• Review & investigate Brokerage Statements and other AP faxes.
• Code invoices and expense reports as needed.

Secondary

• Prepare and distribute ACH payment details.
• Perform additional related duties as assigned.

PHYSICAL REQUIREMENTS

• Regularly sit and use fingers.
• Frequently talk and hear.
• Interchangeably sit, stand, and walk.
• Occasionally lift and/or move up to 10 pounds.
• Effective communication skills in a business environment.
• Specific vision abilities include close, distance, color, peripheral, depth perception, and focus adjustment.

SAFETY REQUIREMENTS

• Report incidents involving injury, illness, or property damage immediately.
• Wear PPE as instructed or necessary.
• Comply with all safety policies and procedures.
• Refuse unsafe tasks or operations.
• Participate in safety meetings and training.
• Maintain awareness of personal and coworker safety.

SUPERVISION RECEIVED AND EXERCISED

Receives direct supervision from the Accounts Payable Manager and indirect supervision from the Director of Finance. Does not exercise supervision over others.

CONDITIONS

Indoors office environment with controlled temperature. Usually quiet noise level.

DISCLAIMER

• We are an Equal Opportunity Employer. Qualified applicants will receive consideration regardless of protected characteristics.
• Disability accommodations available upon request via email.
• This job description is illustrative and not exhaustive. Duties may change as needed.
• It does not constitute an employment contract and is subject to change.

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