Administrative Assistant to the Provost Job at Amherst College, Amherst, MA

TzRJSWUxM3EzMzNwV2FndlJFVEhDM2xG
  • Amherst College
  • Amherst, MA

Job Description

Administrative Assistant to the Provost

Amherst Campus
Full Time
JR6232

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff.

Job Description:

Amherst College invites applications for the Administrative Assistant to the Provost position. The Administrative Assistant to the Provost is a full-time, year-round position, starting at $24.00/hour-commensurate with experience.

As a key member of the Office of the Provost and Dean of the Faculty, the administrative assistant to the provost (AATP) reports to the Office Manager and Events Specialist. The central role of the AATP is to provide direct administrative support to the provost and dean of the faculty, performing the key functions described below. The AATP also provides administrative support and technical expertise in the regular areas of work across the office, and for special projects, and supports the efficient functioning of the office. In carrying out the responsibilities of the position, the AATP works closely with the other members of the provost's office; other Amherst faculty and staff; students; academic departments; and the numerous college offices that report to the provost. The AATP assists the Office Manager and Events Specialist with programs and events organized by the provost's office, as needed and as assigned by the supervisor. The position requires sensitivity to issues of confidentiality, attention to detail, as well as the ability to multitask, exercise diplomacy, and function efficiently in a fast-paced environment. Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socioeconomic, and geographic profile of its student body. The college is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. This position takes appropriate actions to support a diverse workforce and participates in the college's efforts to create a respectful, inclusive, and welcoming work environment.

Summary of Responsibilities

Maintains the provost's calendar and assists with the organization of the provost's schedule, scheduling a wide range of meetings with the provost and members of the Amherst community (e.g., with faculty search committees, individual faculty and administrators, students, and groups of individuals) and others, primarily in person but sometimes on Zoom.

Provides other administrative support to the provost, including preparing correspondence and other documents, spreadsheets, reports, and meeting materials (e.g., for meetings of chairs of academic departments and programs, heads of administrative units that report to the provost, and the provost's entire division); preparing copies and scans of documents and disseminating them, as needed; completing research assignments; providing support for high-level searches for positions in the provost's division; making travel arrangements for the provost and processing related reimbursements; assisting the provost in her role in commencement, including working with the registrar's office, and other administrative, tasks as assigned.

Answers the main phone line for the provost's office and monitors the office's email account, forwarding messages, as appropriate; sorts and distributes regular mail; greets guests, creating a welcoming environment for members of the Amherst community and others who meet with the provost; acts as the office's purchasing agent and as contact with vendors, orders supplies and processes reimbursements; assists with providing general campus information in response to inquiries; and, along with others in the office, updates office web content, as needed.

Coordinates with supervisor to track events on campus and report to the provost weekly, and performs other duties, as assigned by the supervisor, including assisting with programs and events organized by the provost's office; this work may include, among other duties, scheduling attendees, making room reservations, ordering refreshments, setting up meeting spaces, creating web forms, receiving and recording RSVPs, and assisting with the preparation of event materials, including but not limited to name tags, place cards, etc.

Qualifications

Required:

  • Associate's degree and 1-3 years of experience, or in lieu of a degree, a High School Diploma and ten years of experience

  • Excellent verbal and written communication (ability to communicate effectively in a professional, diplomatic, empathetic, and tactful manner), proofreading, technical, social, organizational, and time management skills, including the ability to balance multiple projects, prioritize work duties, and meet deadlines

  • Mastery of Google Suite and Microsoft Office and proven ability to learn new software programs

  • Ability to take initiative and to work independently with utmost accuracy and strong attention to detail

  • Ability to collaborate well and function as a member of a team

  • One to three years of professional experience in operations and administrative support roles, preferably within a higher-education setting

  • Successful completion of required reference and background checks

Amherst College offers many opportunities for professional growth and development, continued learning, and career advancement.

Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Benefits are an important part of our overall compensation, so it is critical that you review all of the options to ensure it meets your total compensation requirements. Click here for Benefits Information .

Interested candidates are asked to submit a resume and cover letter online at . Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen) Review of applications will begin immediately and will continue until the position is filled.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

To apply, visit

Copyright ©2025 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency

jeid-c561aa47c9a74b4a8cc80a2ab86f27d1
recblid 64hp6ynqa8zy99kfl961etcve4kian
Amherst College

Job Tags

Full time, Work at office, Immediate start,

Similar Jobs

PNKSLP LLC

Work From Home Customer Service Professional Job at PNKSLP LLC

 ...Position We're on the lookout for a Virtual/RemoteCall Center Representative...  ...and our current and potential customers.Inbound customer service position from home. Be prepared to take all inbound...  ...from the comfort of your quiet work space at home. Schedule yourself... 

IP Incorporated

Junior Account Executive Job at IP Incorporated

 ...scale mentorship and hands-on experience in managing teams, driving sales, and shaping...  ...re looking for your first job or the next level, this is your chance to unlock long-term...  ...meaningful work in the telecom space. From entry level to senior management, we foster a culture... 

Catapult Sports

Director, PR & Comms Job at Catapult Sports

 ...which we do by engineering the premier technology platform for sport. We've been at the forefront of sports technology and science...  ...will lead the development and execution of a comprehensive public relations and communications strategy that enhances the global visibility... 

Artistic Dental Ceramics Inc

Dental Technician Job at Artistic Dental Ceramics Inc

 ...Job Description Job Description We are looking for a skilled Dental Technician to join our prosthetics team. In this position, you will be responsible for creating a variety of different prosthetics for our clients, bridges, and crowns. You will work closely with... 

Best Version Media

Magazine Photographer Job at Best Version Media

Job Description Job Description Magazine Photographer Opportunity Are you a visual storyteller with a passion for photography? We're seeking a Magazine Photographer to join our creative team and help bring our stories to life through striking, high-quality imagery...