Job Description

The Multi-Domain Solutions (MDS) division is seeking a highly organized and proactive Administrator to provide comprehensive administrative support to management and department leaders. This role involves managing day-to-day administrative operations, including calendar and inbox management, travel coordination, expense reporting, and supply ordering. The ideal candidate will work independently, contribute to process improvement, and play a key role in project execution and decision-making support. Responsibilities include, but are not limited to, managing and coordinating daily administrative operations, calendars, meetings, and communications for program or departmental leadership. Maintains and organizes documentation, records, and reports in accordance with contract or organizational requirements. Prepares presentations, status reports, correspondence, and meeting minutes. Facilitates communication and information flow between teams, departments, and external stakeholders. Tracks program/project milestones, deliverables, and maintains logs or databases as needed. Coordinates travel, training logistics, procurement requests, or onboarding support. Ensures compliance with applicable organizational policies, SOPs, and security protocols. Supports audits, reviews, and data calls by gathering required documentation and reports. Basic Qualifications: TS/SCI w/ Poly Clearance is required. Bachelor’s degree and 4–8 years of relevant experience. Excellent problem-solving, analytical, and communication skills. Experience influencing and collaborating with cross-functional teams. Provide high-level administrative support to management, including calendar and inbox management. Coordinate travel arrangements and prepare/submit expense reports. Order and manage office supplies and other department needs. Strong understanding of administrative principles, project management, and industry best practices. Proven ability to work independently and manage multiple priorities with a high degree of accuracy and efficiency. Organize and manage schedules, appointments, and meetings for individuals and teams to optimize time and task prioritization. Maintain and retrieve documents and records systematically to support operational efficiency and compliance. Manage all aspects of meetings, including scheduling, agenda creation, logistics coordination, and follow-up actions. Provide comprehensive administrative support and coordination to ensure smooth day-to-day office operations. Lead and coordinate project execution by setting objectives, creating timelines, managing resources, and tracking progress to ensure successful delivery. Preferred Qualifications: Collect, track, and verify information from multiple sources to support operations and reporting. Perform a variety of administrative tasks that may span across departments, functions, or programs. Analyze complex issues and develop effective solutions using sound judgment and domain expertise. Communicate effectively with internal teams and clients to influence processes, solutions, and strategies.

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