Executive Administrative Assistant Job at BridgeWork Partners, Dallas, TX

TklFSWRGdmkzSHJrV0t3dlEwZktDM2xBZ0E9PQ==
  • BridgeWork Partners
  • Dallas, TX

Job Description

About the Company

Our client is a privately held, 40-year-old commercial cleaning and facilities service company that is family – run and growing! As they continue to expand, they are looking for a dedicated and capable Executive Assistant / Bookkeeper to support both the financial operations and executive leadership team. This is an exciting opportunity for someone who thrives in a fast-paced, hands-on environment and wants to play a key role in the next phase of growth.

Position Overview

This role combines executive-level administrative support with hands-on bookkeeping responsibilities. You will handle a variety of financial and administrative duties ensuring the accuracy of bookkeeping and supporting the company’s leadership with day-to-day operational and executive-level tasks. You’ll be responsible for maintaining the integrity of financial data, organizing records, managing payroll support, and serving as a reliable right hand to leadership. The ideal candidate is a proactive, detail-oriented professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and is committed to supporting the success of a values-driven team.

Key Responsibilities:

Bookkeeping & Financial Operations

  • Record and categorize financial transactions in QuickBooks Desktop.
  • Complete monthly bank and credit card reconciliations and resolve discrepancies.
  • Process and code accounts payable and receivable with precision.
  • Assist with payroll processing for 250+ internal employees and subcontractors.
  • Support invoicing, expense tracking, bank reconciliations, and financial reporting.
  • Prepare journal entries and assist with month-end, quarterly, and year-end financial closings.
  • Organize and maintain digital and physical financial records according to company standards.
  • Collaborate with leadership on financial reporting and strategic planning.

Administrative & Executive Support

  • Provide high-level administrative support to executive leadership.
  • Draft emails, memos, reports, and other professional correspondence.
  • Maintain accurate files and executive records.
  • Manage calendars, schedule appointments, and organize internal meetings.
  • Greet visitors, answer phone calls professionally, and handle sensitive matters with discretion.
  • Coordinate logistics for meetings and company functions, including catering and communication.
  • Anticipate executive needs and support daily office operations as needed.

Qualifications & Skills

  • 2+ years of experience in bookkeeping or accounting roles.
  • Proficiency in QuickBooks Desktop and general accounting software.
  • Strong understanding of payroll processes, reconciliations, and financial reporting.
  • Familiar with GAAP and financial audit preparation.
  • Excellent organizational and multitasking skills.
  • Tech-savvy, with strong knowledge of Microsoft Excel , Word, and digital filing systems.
  • Detail-oriented with a high degree of accuracy in data entry and document management.
  • Strong written and verbal communication skills.
  • Able to work independently and manage multiple priorities with minimal supervision.
  • A collaborative, can-do attitude with a willingness to support wherever needed.

Bonus Qualifications

  • Bilingual in English and Spanish (preferred, not required).
  • Experience in a service-based or family-run business environment.

Job Tags

Similar Jobs

MDS Staffing

Fire Protection Engineer Job at MDS Staffing

 ...Fire Protection Engineer Responsibilities Establishes, designs, and specifies project-appropriate engineering requirements Leads the execution of site investigations and observations Prepares narratives, reports, calculations, drawing and specification documents... 

Human Rights Initiative of North Texas Inc.

Legal Services Director Job at Human Rights Initiative of North Texas Inc.

 ...past 25 years, HRI has been committed to offering comprehensive legal services for courageous and resilient immigrant survivors of human rights abuses from around the world. Our work is funded by contributions from the private and public sectors. Our organization is... 

NTT DATA, Inc.

Power BI Developer Job at NTT DATA, Inc.

 ...you want to be part of an inclusive, adaptable, and forward-thinking organization, apply now. We are currently seeking a Power BI Developer to join our team in CDMX, Ciudad de Mxico (MX-CMX), Mexico (MX). As a Power BI developer, you'll enable businesses to use... 

Refresco Beverages US Inc

Janitor Job at Refresco Beverages US Inc

 ...peoples too:Refresco is at the cutting edge of a fast-moving industry because we have passionate people pushing the boundaries of what...  ...bodies (FDA, SQF, etc). Prepare production equipment for cleaning and follow necessarylock out/tag out procedures when doing so.... 

Everglades Equipment Group

Road Service Technician Job at Everglades Equipment Group

 ...Job Title: Road Service Tech/Grade A- Mechanic Job Description: Technician is responsible for repair and maintenance of a variety of agricultural, lawn maintenance and construction equipment. This technician may be required to go out into the field and service equipment...