Job Description

Executive Assistant

Executive Assistant position- responsible for supporting the SVP in Worldwide Theatrical Marketing Partnerships.

Responsibilities:

• Manage SVP’s heavy daily global calendar, answering calls, scheduling, and coordinating meetings and appointments across multiple domestic and international time zones.
• Arrange meetings and conferences, including securing conference rooms, issuing meeting invitations, and preparing materials, agendas, handouts, catering, notes, and recaps.
• Arrange detailed international travel and itineraries.
• Perform various administrative duties including but not limited to filing, typing, organizing documents, printing materials, and creating and organizing binders, and files.
• Managing expense reports.
• Prepare projects, research, reports, and presentations in PowerPoint, Excel, and MS Word, and keep internal documents up to date (i.e., promotional timelines, status reports, etc.).
• Manage, organize,e and track merchandise inventory and storage.
• Arrange international shipments.
• Liaise with internal departments and external entities.
• Additional tasks as directed by supervisor.

Requirements:

• Bachelor's Degree
• Minimum 2 years equivalent work experience, preferably with entertainment and/or international background.
• Excellent organizational skills and high attention to detail.
• Excellent written, verbal, and interpersonal skills with the ability to interface with staff, internal and external contacts, and senior management in a clear, concise, and courteous manner.
• Ability to multi-task, prioritize,e and manage time efficiently to meet deadlines.
• Familiarity with a variety of industry concepts and theatrical properties is preferred.
• Self-motivated, proactive, resourceful, solutions-oriented.
• Ability to work well and be flexible in various challenging environments and high-pressure situations.
• High Proficiency with MS software including Word, Excel & PowerPoint, and Zoom.
• Familiarity with other video/audio software -Google Meet, Microsoft Teams, Blue Jeans.
• Ability to lift merchandise boxes up to 20 lbs.
• Knowledge of foreign language(s) a plus.
• Keen interest in film, brand marketing, and deal-making is a plus.

Compensation:

• Up to $24.00/hr. (W2)

Req# PPCJP00000438

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