Job Description

Executive Assistant

SUMMARY 

Mortenson’s Minneapolis Office is currently seeking an Executive Assistant who holds a positive attitude, displays a strong work ethic and can provide high-quality, professional, and timely executive assistance to Group leadership. Strong communication skills are necessary as you will coordinate with staff at all levels in an ever-changing environment. Your ability to remain flexible, inventive, dedicated, and efficient with a high level of integrity and confidentiality is vital to your success in this role.

RESPONSIBILITIES

• Coordinate and schedule meetings, including room, equipment, catering, and participant details; includes maintaining groupwide annual calendar of recurring meetings
• Prepare materials, documents, and PowerPoint presentations for meetings and events
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports (SAP Concur experience a plus)
• Plan and coordinate events, including annual meetings, team outings, and customer events
• Order and manage technology items and office supplies; maintain printers and reconcile reports
• Prepare workspaces and coordinate orientation for new team members, handle apparel orders and invoice processing; includes coordination with internal college recruiting and talent acquisition teams
• Support Director of Operations with staffing and tracking software; build relationships across diverse backgrounds

QUALIFICATIONS

• Associate or bachelor's degree in Business Administration or equivalent experience
• Minimum 5 years administrative experience, with at least one year of executive administrative support
• Construction-related business experience preferred
• Ability to maintain a high level of confidentiality and discretion
• Detail-oriented with the ability to organize and manage multiple projects
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
• Adaptive, effective communication and active listening skills in a fast-paced environment
• Positive and professional attitude with strong customer service skills
• Ability to craft systems and processes, and seek out additional responsibilities

A few benefits offered include: 

(for Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that includes no additional cost vision coverage 
• Dental plan 
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves 
• Employer paid Life, AD&D, and disability insurance 
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement 
• Adoption Assistance
• Gym Membership Discount Program

The base pay range for this role is $37.79 - $51.00. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%).

Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity. 

#LI-BS1

Please make note: 

• Visa sponsorship is not offered for this position.
• Our postings are typically open a minimum of 5 days and an average of 44 days. 

ABOUT MORTENSON

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. 

Let’s Redefine Possible® 

Equal Employment Opportunity

Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.

Other Items to Note

• Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations.  No agency emails, calls, or solicitations are accepted  without a valid agreement.
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.

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