Executive Assistant - CEO & CFO, Experiential Agency Job at Career Group, New York, NY

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  • Career Group
  • New York, NY

Job Description

Job Description

Job Description

$80-100k DOE + excellent benefits

 

Hybrid Schedule in MIDTOWN WEST

 

Typical hours: 8:30/9:00am- 5:30pm/6pm

 

Seeking an organized, resourceful, and proactive Executive Assistant who thrives in a fast-paced, high-energy environment and is an excellent problem-solver. As the Executive Assistant, you'll play a critical role to our executive team—anticipating needs, streamlining operations, and handling the details that make a big difference. This is more than calendar management; it’s about being a trusted partner in a high-energy environment where no two days are the same

 

What You’ll Do:

  • Executive Support : Manage complex calendars, prioritize meetings, and coordinate across time zones
  • Meeting & Travel Coordination : Schedule internal/external meetings, prepare agendas, take minutes, and book detailed domestic and international travel including travel itineraries
  • Project Support : Assist with high-level projects, follow up on action items, track deliverables, and ensure deadlines are met
  • Liaison Role : Serve as a point of contact between executives, teams, and external stakeholders
  • Discretion & Confidentiality : Handle sensitive information with the utmost professionalism and integrity

What We’re Looking For:

  • 3+ years of experience supporting senior-level executives
  • Excellent written and verbal communication
  • Master of time management, organization, and communication
  • Ability to anticipate needs, stay one step ahead, and work independently
  • Calm under pressure, resourceful, and relentlessly detail-oriented
  • A natural relationship builder and trusted thought partner

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting  workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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