Executive Assistant for Investment Firm Job at Pocketbook Agency, Manhattan, KS

Tkk0RWVGUG8zSC9tV2FvcVJFWEtCWHRBZ1E9PQ==
  • Pocketbook Agency
  • Manhattan, KS

Job Description

A leading investment firm based in Midtown Manhattan, NY is seeking a highly skilled and experienced Executive Assistant to support a dynamic team of professionals ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions sectors.

This is an exciting opportunity to join a fast-paced, team-oriented environment where you will play a critical role in ensuring smooth operations and providing top-tier support to the team.

Key Responsibilities:

  • Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Expense Management: Prepare and process expense reports accurately and in a timely manner.
  • Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
  • Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.
  • Office Presence: Maintain a professional and proactive presence in the office four days per week, with the flexibility to work from home on Fridays.

Qualifications:

  • 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
  • Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
  • Experience coordinating global travel and preparing detailed itineraries.
  • Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
  • Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
  • Comfortable working in a fast-paced environment while balancing multiple priorities.
  • Team-oriented mindset with the ability to work independently when needed.

Work Schedule:

  • Onsite: Monday to Thursday
  • Remote: Work from home on Fridays.

Salary: $120,000 + bonus and benefits

Job Tags

Remote job, Work from home,

Similar Jobs

Obsidian Security

Software Engineer - Intern (Summer 2026) Job at Obsidian Security

 ...applications where modern business happensplatforms like Microsoft 365, Salesforce, and hundreds more. Backed by top investors including...  ...of SaaS security! We are looking for a Software Engineer Intern (Full-stack) to join our growing engineering team for the... 

Aulani, A Disney Resort & Spa

Custodial - Full-Time, $32.95 /Hour Job at Aulani, A Disney Resort & Spa

 ...common walkways/hardscape areas and dry all exterior walkways and hardscape areas Pool Area Clean and maintain pool deck and furniture Clean walls, doors, windows and ceilings in all areas Requires working with other departments to complete activities in a... 

LTIMindtree

Java Developer Job at LTIMindtree

 ...except where such considerations are bona fide occupational qualifications permitted by law. A little about us... Role : Java Developer Location : Alpharetta, GA Job Description: MUST Experience working with Java 8 Spring Cloud Hibernate Spring Boot... 

Alpha Resources Inc

Ceramics Packager Job at Alpha Resources Inc

 ...Weekly pay. Rotating tasks. 1st shift. You might like working in Alpha's ceramics department! We also offer a new hire bonus + other family-friendly benefits with a growing company. Plus you would be making helpful products. Alpha's ceramics are used in quality checks... 

Providence Non-RN - Oregon

Clinical Pharmacist Job at Providence Non-RN - Oregon

 ...Clinical Pharmacist at Providence Non-RN - Oregon summary:The Clinical Pharmacist provides...  ...of "Know me, care for me, ease my way." Working at our family of organizations means that...  ...numerous outreach programs, and hospice and home care.Providence is proud to be an Equal...