Executive Assistant for Investment Firm Job at Pocketbook Agency, Manhattan, KS

Tkk0RWVGUG8zSC9tV2FvcVJFWEtCWHRBZ1E9PQ==
  • Pocketbook Agency
  • Manhattan, KS

Job Description

A leading investment firm based in Midtown Manhattan, NY is seeking a highly skilled and experienced Executive Assistant to support a dynamic team of professionals ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions sectors.

This is an exciting opportunity to join a fast-paced, team-oriented environment where you will play a critical role in ensuring smooth operations and providing top-tier support to the team.

Key Responsibilities:

  • Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Expense Management: Prepare and process expense reports accurately and in a timely manner.
  • Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
  • Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.
  • Office Presence: Maintain a professional and proactive presence in the office four days per week, with the flexibility to work from home on Fridays.

Qualifications:

  • 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
  • Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
  • Experience coordinating global travel and preparing detailed itineraries.
  • Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
  • Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
  • Comfortable working in a fast-paced environment while balancing multiple priorities.
  • Team-oriented mindset with the ability to work independently when needed.

Work Schedule:

  • Onsite: Monday to Thursday
  • Remote: Work from home on Fridays.

Salary: $120,000 + bonus and benefits

Job Tags

Remote job, Work from home,

Similar Jobs

Baker Commodities

Drain Jetting Technician Nights & On-Call Job at Baker Commodities

 ...A leading service company in Billerica, Massachusetts, is seeking a Drain Technician to operate service vehicles and perform diagnostics and minor repairs on drain systems. Candidates should have a high school diploma and knowledge of basic plumbing and electrical systems... 

Arcadia Home Care and Staffing - an Addus family company

Caregiver Job at Arcadia Home Care and Staffing - an Addus family company

 ...$23/hr Currently looking to hire aides for all shifts; daytime, evening, and overnights. Also hiring weekend aides. Arcadia Home Care & Staffing is hiring immediately for Personal Care Aides. This rewarding, entry-level position provides consistent, flexible full-... 

RailWorks Corporation

Truck Driver CDL Class B Job at RailWorks Corporation

Job ID: 19350 Benefits OfferingRailWorks is committed to helping our employees live better lives. We offer comprehensive benefits packages to eligible employees, including competitive pay, medical, dental and vision coverage, 401(k) with company match, and additional ...

Walmart

Optical Manager NL1 - Sam's Club Job at Walmart

 ...Drives continuous improvements adopts and encourages the use of new technologies and skills and supports others through change At Sam's Club, we offer competitive pay as well as performance-based bonus awards and other great benefits for a happier mind, body, and wallet... 

Hustle Notice Biz

Public Relations Associate Job at Hustle Notice Biz

 ...Job Title: Public Relations Associate Location: Riverside, CA Job Type: Full-Time Job Summary We are seeking a motivated and detail-oriented Public Relations Associate to join our dynamic marketing team. In this role, you will play a crucial part in shaping...