Executive Assistant for Investment Firm Job at Pocketbook Agency, Manhattan, KS

Tkk0RWVGUG8zSC9tV2FvcVJFWEtCWHRBZ1E9PQ==
  • Pocketbook Agency
  • Manhattan, KS

Job Description

A leading investment firm based in Midtown Manhattan, NY is seeking a highly skilled and experienced Executive Assistant to support a dynamic team of professionals ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions sectors.

This is an exciting opportunity to join a fast-paced, team-oriented environment where you will play a critical role in ensuring smooth operations and providing top-tier support to the team.

Key Responsibilities:

  • Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Expense Management: Prepare and process expense reports accurately and in a timely manner.
  • Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
  • Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.
  • Office Presence: Maintain a professional and proactive presence in the office four days per week, with the flexibility to work from home on Fridays.

Qualifications:

  • 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
  • Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
  • Experience coordinating global travel and preparing detailed itineraries.
  • Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
  • Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
  • Comfortable working in a fast-paced environment while balancing multiple priorities.
  • Team-oriented mindset with the ability to work independently when needed.

Work Schedule:

  • Onsite: Monday to Thursday
  • Remote: Work from home on Fridays.

Salary: $120,000 + bonus and benefits

Job Tags

Remote job, Work from home,

Similar Jobs

Clearance Jobs

Lead, Systems Engineering- Statistician Job at Clearance Jobs

 ...divh2Lead, Systems Engineering (Statistician)/h2pL3Harris Aerojet Rocketdyne segment is seeking a Statistician to join our Canoga Park, CA team. Aerojet Rocketdyne is a world-recognized aerospace and defense leader providing propulsion and energetics for space launch,... 

Fidelitas Development

Digital Marketing Specialist Job at Fidelitas Development

 ...The ideal Digital Marketing Specialist for Fidelitas has agency experience and is outgoing, driven, hard working, creative, and honest. Responsibilities: Contribute creatively to digital client campaigns Create and maintain content calendars for clients... 

SynergisticIT

Entry Level Data Analyst with Power Bi Job at SynergisticIT

 ...competing with existing Jobseekers. For entry level Job seekers to get client interviews and...  ...candidates who have the requisite skills and experience to outperform at interviews and clients....  ...2023 Synergisticit at Gartner Data & Analytics summit Why do Tech Companies... 

Morrison Center

Physical Therapist Part-Time School-Based /Scarborough, Maine Job at Morrison Center

 ...Salary: Commensurate with experience Physical Therapist/Scarborough Maine Morrison Center...  ...Therapist for a Special Purpose Private School, in Scarborough Maine. Full-Time or Part...  ..., and behavioral challenges. Our team-based model emphasizes experiential learning,... 

Sodexo

General Manager 4 Food - Schools Job at Sodexo

 ...Job Description Role Overview: Sodexo is seeking a General Manager 4of Child Nutrition to lead food services at Monroe Public Schools in Monroe, Michigan. This isnt just a job its a chance to make a real impact in the lives of students while leading a passionate...