Executive Assistant for Investment Firm Job at Pocketbook Agency, Manhattan, KS

Tkk0RWVGUG8zSC9tV2FvcVJFWEtCWHRBZ1E9PQ==
  • Pocketbook Agency
  • Manhattan, KS

Job Description

A leading investment firm based in Midtown Manhattan, NY is seeking a highly skilled and experienced Executive Assistant to support a dynamic team of professionals ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions sectors.

This is an exciting opportunity to join a fast-paced, team-oriented environment where you will play a critical role in ensuring smooth operations and providing top-tier support to the team.

Key Responsibilities:

  • Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Expense Management: Prepare and process expense reports accurately and in a timely manner.
  • Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
  • Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.
  • Office Presence: Maintain a professional and proactive presence in the office four days per week, with the flexibility to work from home on Fridays.

Qualifications:

  • 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
  • Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
  • Experience coordinating global travel and preparing detailed itineraries.
  • Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
  • Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
  • Comfortable working in a fast-paced environment while balancing multiple priorities.
  • Team-oriented mindset with the ability to work independently when needed.

Work Schedule:

  • Onsite: Monday to Thursday
  • Remote: Work from home on Fridays.

Salary: $120,000 + bonus and benefits

Job Tags

Remote job, Work from home,

Similar Jobs

Top Level Promotions

Office Administration - Work from Home Assistant Job at Top Level Promotions

 ...Work from Home Data Entry & Office Administration Remote Online Role About the Job We are seeking motivated individuals in...  ...organizing data in computer systems, maintaining digital records, assisting with research-based evaluation tasks, and providing feedback... 

Express Employment

Accounting Clerk - multiple openings Job at Express Employment

 ...Description Job Description Located in Honolulu, HI Salary: Up to $25/hour Compensation: Up to $25/hour Accounts Payable / Accounts Receivable / Accounting Clerk - multiple positions! Honolulu, HI Join stable, well-established companies across Oahu in... 

USASJB

Work at home Data Entry Clerk - Part Time Job at USASJB

 ...Work at Home Data Entry Clerk - Part Time We are presently looking for on-line support in our Work at Home Panelist Program. This is...  ...Team Member, you will certainly be doing numerous work such as online data entry, performing e-mail response, reviews, studies and also... 

Chugach Government Solutions, LLC

PIPEFITTER/PLUMBER - MAINTENANCE (UNION) Job at Chugach Government Solutions, LLC

 ...Space Solutions may be the right fit for you! Job Overview The Pipefitter performs rearrangement, alterations, repairs, and construction activities on steam, water, gas, oil, air and chemical piping systems and accessories. This position is located at the... 

Sport Clips

Hair Stylist/Barber Job at Sport Clips

 ...Sport Clips Haircuts is Hiring Hair Stylists! Do What You Love. Love What You Do. JOB DESCRIPTION Our locally owned salon in Springfield (close to PFI/Cavenders!) is looking for talented hair stylists who are passionate about cutting hair and making their clients...