Executive Assistant for Investment Firm Job at Pocketbook Agency, Manhattan, KS

Tkk0RWVGUG8zSC9tV2FvcVJFWEtCWHRBZ1E9PQ==
  • Pocketbook Agency
  • Manhattan, KS

Job Description

A leading investment firm based in Midtown Manhattan, NY is seeking a highly skilled and experienced Executive Assistant to support a dynamic team of professionals ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions sectors.

This is an exciting opportunity to join a fast-paced, team-oriented environment where you will play a critical role in ensuring smooth operations and providing top-tier support to the team.

Key Responsibilities:

  • Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Expense Management: Prepare and process expense reports accurately and in a timely manner.
  • Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
  • Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.
  • Office Presence: Maintain a professional and proactive presence in the office four days per week, with the flexibility to work from home on Fridays.

Qualifications:

  • 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
  • Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
  • Experience coordinating global travel and preparing detailed itineraries.
  • Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
  • Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
  • Comfortable working in a fast-paced environment while balancing multiple priorities.
  • Team-oriented mindset with the ability to work independently when needed.

Work Schedule:

  • Onsite: Monday to Thursday
  • Remote: Work from home on Fridays.

Salary: $120,000 + bonus and benefits

Job Tags

Remote job, Work from home,

Similar Jobs

Arete

Electrical Engineer Job at Arete

 ...opportunities and professional growth. Discover your future with us. We are seeking a motivated, hands-on Electrical Engineer to join our team in the design and development of advanced electronics for LIDAR, imaging, and electro-optic systems. In this role, you'll... 

United Health Centers of the San Joaquin Valley

Dental Assistant (DA/RDA) Job at United Health Centers of the San Joaquin Valley

 ...Overview We are recruiting for Dental Assistants (DA) and Registered Dental Assistants (RDA) to join one of our health centers. Experienced DA's or new Dental Assistant graduates are welcomed! We also offer higher pay for Registered Dental Assistants. Our... 

City of St. Petersburg

City Public Information Officer Job at City of St. Petersburg

City Public Information Officer Location Saint Petersburg, FL : This is very responsible professional, media and public relations, work, serving as the City of St. Petersburg's Public Information Officer, by providing announcements, publicity, and public awareness through... 

DTE Energy

Gas Recovery Technician - South Job at DTE Energy

 ...DTE is one of the nation's largest diversified energy companies. Our electric and gas companies have fueled our customer's homes and Michigan's progress for more than a century.And as Michigan's largest source of renewable energy, we're creating a cleaner, healthier environment... 

The Educator's Room

Contract Education Writer Job at The Educator's Room

 ...yearns to do something different? Do you have a "knack" for writing to an audience of teachers who are passionate about all topics in education? If so, you may have found your writing home at The Educator's Room and our affiliates- Education in Atlanta, The Instructional...