Executive Assistant for Investment Firm Job at Pocketbook Agency, Manhattan, KS

Tkk0RWVGUG8zSC9tV2FvcVJFWEtCWHRBZ1E9PQ==
  • Pocketbook Agency
  • Manhattan, KS

Job Description

A leading investment firm based in Midtown Manhattan, NY is seeking a highly skilled and experienced Executive Assistant to support a dynamic team of professionals ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions sectors.

This is an exciting opportunity to join a fast-paced, team-oriented environment where you will play a critical role in ensuring smooth operations and providing top-tier support to the team.

Key Responsibilities:

  • Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Expense Management: Prepare and process expense reports accurately and in a timely manner.
  • Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
  • Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.
  • Office Presence: Maintain a professional and proactive presence in the office four days per week, with the flexibility to work from home on Fridays.

Qualifications:

  • 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
  • Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
  • Experience coordinating global travel and preparing detailed itineraries.
  • Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
  • Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
  • Comfortable working in a fast-paced environment while balancing multiple priorities.
  • Team-oriented mindset with the ability to work independently when needed.

Work Schedule:

  • Onsite: Monday to Thursday
  • Remote: Work from home on Fridays.

Salary: $120,000 + bonus and benefits

Job Tags

Remote job, Work from home,

Similar Jobs

Pacific Northwest Urology Specialists PLLC

ASC Manager Job at Pacific Northwest Urology Specialists PLLC

 ...physicians are exceptional, focused on quality patient care that drives continued growth and development. Previous experience as a Nurse Manager preferred. Job Summary: The ASC Manager is responsible for the overall daily function of the ASC, including financial... 

TowardJobs

Work at home Data Entry Clerk - Part Time Job at TowardJobs

 ...Work at Home Data Entry Clerk - Part Time (Side Gig) We are looking for people who are motivated to participate in paid research across the country and local areas. Join Our Work from Home USA Market Research Panel Today. You have two options when it comes to paid... 

VXI Global Solutions

US Virtual - Customer Service Representative (Automotive) - Work from Home Job at VXI Global Solutions

 ...We're committed to bringing passion and customer focus to the business. Job Title : Inbound Customer Service Representative (Automotive) Location : Remote - Texas...  ...written communication skills, especially in a virtual setting. Adaptability : Ability to adapt... 

CareATC

Family Practice - Without OB Physician Job at CareATC

 ..., team-based care, predictable hours, and no Medicare/Medicaid billing or call duties. Benefits include insurance coverage, 401K, PTO,...  ...Friday, 33 hours a week Benefits: CEU reimbursement, Medical, Dental, Vision, 401K, PTO, Disability & Life Insurance. Malpractice...