Executive Assistant for Investment Firm Job at Pocketbook Agency, Manhattan, KS

Tkk0RWVGUG8zSC9tV2FvcVJFWEtCWHRBZ1E9PQ==
  • Pocketbook Agency
  • Manhattan, KS

Job Description

A leading investment firm based in Midtown Manhattan, NY is seeking a highly skilled and experienced Executive Assistant to support a dynamic team of professionals ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions sectors.

This is an exciting opportunity to join a fast-paced, team-oriented environment where you will play a critical role in ensuring smooth operations and providing top-tier support to the team.

Key Responsibilities:

  • Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Expense Management: Prepare and process expense reports accurately and in a timely manner.
  • Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
  • Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.
  • Office Presence: Maintain a professional and proactive presence in the office four days per week, with the flexibility to work from home on Fridays.

Qualifications:

  • 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
  • Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
  • Experience coordinating global travel and preparing detailed itineraries.
  • Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
  • Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
  • Comfortable working in a fast-paced environment while balancing multiple priorities.
  • Team-oriented mindset with the ability to work independently when needed.

Work Schedule:

  • Onsite: Monday to Thursday
  • Remote: Work from home on Fridays.

Salary: $120,000 + bonus and benefits

Job Tags

Remote job, Work from home,

Similar Jobs

Metropolitan Transportation Authority

Associate Transit Customer Service Specialist I/II Job at Metropolitan Transportation Authority

 ...related experience equivalent to 1, 2 or 3 above. Other Information Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policy making position must file an Annual Statement of Financial Disclosure (FDS) with the... 

SynergisticIT

Entry Level/ Junior Level Java Cloud Developer (Remote) Job at SynergisticIT

Job Opportunity At Synergisticit Synergisticit is aware that the job market is challenging because of tech layoffs. The job market is flooded with hundreds and thousands of laid-off jobseekers competing with existing jobseekers. For entry-level job seekers to get client...

U.S. Navy

Oral Surgeon - $600k Bonus Job at U.S. Navy

 ...team-someone passionate about serving and caring for our service members and their families! This is an active-duty role for an Oral Surgeon to become a Dental Corps Officer in the Navy. Location : Full-Time in person position. Not a remote or telemedicine position... 

DoorDash

Delivery Driver - Flexible Onboarding Job at DoorDash

 ...off, and cash out. Payday is in your back pocket. Basic Requirements ~18+ years old*** (21+ to deliver alcohol) ~ Any car, scooter, or bicycle (in select cities) ~ Driver's license number ~ Social security number (only in the US) ~ Consistent access... 

Dell

Electrical and Computer Engineer Job at Dell

 ...legendary and our Hardware Engineering team is at the heart of it. We design and develop analogue as well as digital hardware products not...  ...), Double Data Rate (DDR) and Ethernet Strong background in electrical or computer engineering and a solid understanding of server...