Executive Assistant for Investment Firm Job at Pocketbook Agency, Manhattan, KS

Tkk0RWVGUG8zSC9tV2FvcVJFWEtCWHRBZ1E9PQ==
  • Pocketbook Agency
  • Manhattan, KS

Job Description

A leading investment firm based in Midtown Manhattan, NY is seeking a highly skilled and experienced Executive Assistant to support a dynamic team of professionals ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions sectors.

This is an exciting opportunity to join a fast-paced, team-oriented environment where you will play a critical role in ensuring smooth operations and providing top-tier support to the team.

Key Responsibilities:

  • Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Expense Management: Prepare and process expense reports accurately and in a timely manner.
  • Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
  • Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.
  • Office Presence: Maintain a professional and proactive presence in the office four days per week, with the flexibility to work from home on Fridays.

Qualifications:

  • 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
  • Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
  • Experience coordinating global travel and preparing detailed itineraries.
  • Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
  • Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
  • Comfortable working in a fast-paced environment while balancing multiple priorities.
  • Team-oriented mindset with the ability to work independently when needed.

Work Schedule:

  • Onsite: Monday to Thursday
  • Remote: Work from home on Fridays.

Salary: $120,000 + bonus and benefits

Job Tags

Remote job, Work from home,

Similar Jobs

CSTK Inc- Velociti Inc

Parts Delivery Driver Job at CSTK Inc- Velociti Inc

Job Description Job Description Parts Delivery Driver Position: Parts Delivery Driver Location: Bethlehem, PA Pay Range: $17.00 to $22.00 Job Type: Full-Time Company : CSTK Inc. is an award-winning Authorized Thermo King dealership group providing a complete...

Patio Enclosures by Great Day Improvements

Call Center Agents Job at Patio Enclosures by Great Day Improvements

Call Center Agent - Twinsburg, OhioPatio Enclosures by Great Day Improvements is hiring Call Center Agents for its Twinsburg location....  ...hr, up to $16/hour with bonuses, PTO, benefits, and fulltime evening & weekend positions.Overview: As a Customer Care Specialist,... 

Elsevier

Field Marketing Manager NA (ABM, Events & Campaigns) Job at Elsevier

A leading global publishing company is seeking a Field Marketing Manager in the U.S. to design and execute B2B marketing programs aimed at driving revenue growth. The ideal candidate has over 5 years of experience in field marketing, strong skills in campaign development...

Wellstar Health Systems, Inc.

Athletic Trainer Outreach - Augusta, GA Job at Wellstar Health Systems, Inc.

 ...with compassion, pursue excellence, and honor every voice. The Athletic Training Outreach program is a direct reflection of the mission...  ...two counties with a total of nine high schools--- our athletic trainers play a crucial role in the health and safety of each athlete.... 

Protus Realty Inc

Customer Service Representative (CSR) - Remote Job at Protus Realty Inc

 ...displays and ensure the store is tidy Monitor and report inventory levels Work toward achieving daily and monthly sales targets Requirements High school degree or equivalent for entry-level roles Relevant sales or retail experience Ability to communicate...