Executive Assistant for Investment Firm Job at Pocketbook Agency, Manhattan, KS

Tkk0RWVGUG8zSC9tV2FvcVJFWEtCWHRBZ1E9PQ==
  • Pocketbook Agency
  • Manhattan, KS

Job Description

A leading investment firm based in Midtown Manhattan, NY is seeking a highly skilled and experienced Executive Assistant to support a dynamic team of professionals ranging from junior associates to senior leadership. The ideal candidate will have at least 8 years of administrative experience within the Private Equity, Venture Capital, Hedge Fund, or Mergers and Acquisitions sectors.

This is an exciting opportunity to join a fast-paced, team-oriented environment where you will play a critical role in ensuring smooth operations and providing top-tier support to the team.

Key Responsibilities:

  • Complex Calendar Management: Schedule and manage meetings across multiple time zones, ensuring seamless coordination with internal teams and external stakeholders.
  • Travel Coordination: Arrange domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
  • Expense Management: Prepare and process expense reports accurately and in a timely manner.
  • Administrative Support: Assist with document preparation, meeting materials, correspondence, and ad hoc administrative duties as needed.
  • Team Collaboration: Act as a liaison between team members, ensuring effective communication and alignment across varying seniority levels.
  • Office Presence: Maintain a professional and proactive presence in the office four days per week, with the flexibility to work from home on Fridays.

Qualifications:

  • 8+ years of executive administrative experience supporting teams in Private Equity, Venture Capital, Hedge Funds, or Mergers & Acquisitions.
  • Proven ability to handle complex calendars and manage frequent, last-minute changes with grace and efficiency.
  • Experience coordinating global travel and preparing detailed itineraries.
  • Strong organizational skills with a keen eye for detail and a proactive approach to problem-solving.
  • Exceptional communication and interpersonal skills, with the ability to build relationships at all levels.
  • Comfortable working in a fast-paced environment while balancing multiple priorities.
  • Team-oriented mindset with the ability to work independently when needed.

Work Schedule:

  • Onsite: Monday to Thursday
  • Remote: Work from home on Fridays.

Salary: $120,000 + bonus and benefits

Job Tags

Remote job, Work from home,

Similar Jobs

Century Group

Accounts Receivable Specialist Job at Century Group

 ...Century Group is partnering with a client who is seeking a Accounts Receivable Specialist to join their team for a hybrid role. Exact compensation may vary based on skills, experience, and location. Expected starting base salary $55,000 to $75,000 per year. Job Responsibilities... 

City of Chicago

AIRPORT FACILITIES MANAGER Job at City of Chicago

AIRPORT FACILITIES MANAGER Job Number: 414169 Description JOB ANNOUNCEMENT Airport Facilities Manager-ORD, BX17 Chicago Department of Aviation - O'Hare International Airport Terminal Operations Number of Positions: 1 (Additional... 

Samprasoft

ServiceNow Developer - ITAM Job at Samprasoft

ServiceNow Itam Developer Position Overview: As a ServiceNow ITAM Developer, you will specialize in designing, developing, and customizing the ServiceNow platform to meet the needs of IT Asset Management.

North Dakota State University

Doctoral Graduate Teachng Asst Sultan Job at North Dakota State University

 ...maintaining satisfactory progress toward their degree. In addition, international students must maintain the appropriate residency status....  ...distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing... 

BRONXTON

Fashion Designer - Menswear Job at BRONXTON

 ...take pride in designing, sourcing, and manufacturing pieces that embody excellence and enduring quality. We're looking for a talented Fashion Designer to infuse fresh creativity into our growing lineup of essential menswear. Job Summary As a Fashion Designer at...