Job Description

Project Manager - Luxury Interior Design Firm

OHARA DAVIES-GAETANO INTERIORS , a world-class high-end design firm, seeks an efficient, detail-oriented, diligent Project Manager with 8-11 years of design firm experience to work alongside our Senior Project Managers and Junior Designers on luxury residential interior design projects. We are looking for candidates in the following locations: NY (hybrid), Palm Beach (remote), Flathead County in Montana (remote).

Key Responsibilities: 

• Collaborate effectively with designers, architects, contractors, fabricators, artisans, and developers across multiple residential projects 
• Assist in the preparation and management of client presentations 
• Provide residential space planning and layout development tailored to client lifestyles and aesthetics 
• Source new products and materials including furniture, accessories, lighting, window treatments, and paint colors, with a strong understanding of design trends and quality 
• Price all sourced products accurately and maintain up-to-date pricing documentation 
• Prepare comprehensive project documentation, including full drawing set submissions, specification writing, schedules, and all construction administration tasks 
• Review all orders to ensure accuracy with client specifications 
• Verify all aspects of custom products (measurements, hardware, finishes, materials) 
• Collaborate with the expediter to ensure timely and accurate vendor deliveries 
• Process RMAs and confirm proper credits to client accounts 
• Support in ongoing communication with clients, providing regular updates, and arranging installations and deliveries around client schedules 
• Be available and responsive across time zones to handle any installation issues or urgent needs 
• Manage and motivate design assistants and interns, promoting collaboration and professional growth 
• Coordinate with and manage general contractors and specialty trades to ensure construction and installation meet design intent 
• Oversee warehouse and merchandising coordination to ensure smooth logistics and timely installations 
• Monitor and maintain budget adherence across all phases of the project 
• Demonstrate excellent communication and interpersonal skills, with a flexible and proactive approach to evolving team and client needs. 
• Willing to travel (domestic) 

What We’re Looking For: 

Education:

• 4-year degree or equivalent experience 

Experience:

• 8-11 years' experience in interior design 
• Residential design and space planning expertise 

Technical Skills:

• Proficient in AutoCAD (preferred) 
• Familiar with Studio Designer (or similar) and Microsoft Office 
• Asana (a plus) 

Design Skills:

• Ability to sketch and space planning abilities 

Communication:

• Excellent verbal, written, and negotiation skills 
• Professional in addressing inquiries and concerns 

Organization:

• Manages multiple projects in a fast-paced environment 
• High attention to detail in orders and documentation 

Problem-Solving:

• Resourceful with strong troubleshooting skills 

Work Style:

• Independent yet team-oriented 
• Proactive and initiative-driven 

Client Focus:

• Committed to delivering luxury experiences 

If you’re passionate about interior design, have a keen eye for detail, and thrive in a dynamic environment, we’d love to hear from you! Apply today.

*If interested, please share your resume, work portfolio, and salary requirements via email at [email protected]* 

ABOUT OUR COMPANY: 

Established in Los Angeles in 2009, Ohara Davies-Gaetano provides comprehensive residential design services for clients across the globe, with studios in LA, NY, and satellite offices in Palm Beach and Montana. The firm handles projects of every type and scale, from a vineyard estate in Sonoma to an 800-acre cattle ranch outside Dallas to a Mediterranean villa in Florida to an oceanfront estate in the Caribbean. Ohara’s designs have been featured in a host of international design journals, including Architectural Digest, Elle Décor, and House Beautiful.

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