Job Description
Job Description:
Position Summary
Operations Coordinator will be based on-site at Robert Mondavi Winery. This role will be responsible for providing planning and scheduling support to the team at Robert Mondavi Winery, which includes Winemaking, Cellar, Maintenance, Safety, Environmental, Quality, Human Resources and Hospitality, Vineyards and other corporate partners. Must contribute to positive team dynamics and efficiency.
General Administrative Functions
• Support operations leaders with developing work schedules.
• For the entire winery operations:
• Assembles and analyzes information.
• Works with department leaders to develop and execute production plans.
• Schedules incoming and outgoing bulk wine shipments.
• Works in conjunction with Operations Manager, Cellar Master and Cellar Supervisor with SOP creation, editing and coordinating trainings.
• Coordinates, posts and creates operations communications as directed.
• Maintains the capital tracking system including filing and data entry pertaining to CIM’s, P.O. and spend tracking utilizing internal Capital Tracking Sheet.
• Works with finance in monthly reconciliation of capital expenses.
• Work with the facility maintenance team to develop an asset management system that includes critical assets at the site. Develop a spare parts inventory for all new and existing spare parts. Actively update and manage the spare parts inventory.
• Creates and receives purchase orders in Ariba and S4/Hana for capital and indirect purchases.
• Process invoices and ensure monthly and annual bills are paid on time and in full.
• Vendor set-up in SAP.
• Collates and enters KPI information into data tracking sheet for all utilities and solid waste for reporting to corporate.
• Leads, supports and executes continuous improvement projects.
• Special projects and other responsibilities as assigned.
• Oversight of pool vehicle use, including maintenance.
• Support maintenance team with site key organization, planning and tracking.
• Coordinate & execute annual records clean-up.
Communications
• Work with site leadership to coordinate production and activities.
• Assist site team, plan and act as a liaison with corporate partners to coordinate IT needs.
Supplies and Maintenance
• As part of planning process, order production, maintenance & winemaking supplies.
• Main point of contact for site vendors and contractors.
• Ensure annual review of contracts and/or service agreements.
Safety & Environmental
• Ensures safety and environmental factors are considered in the production & maintenance plans.
Minimum Qualifications
• High School Diploma/GED
• Valid driver’s license
• Minimum two years of operations or planning experience
• Highly proficient in MS Word, Excel, and PowerPoint
• Must be able to work weekdays, weekends and overtime when needed.
• Strong interpersonal and communication skills
• Friendly, approachable, and professional demeanor.
• Have high sense of urgency for timeliness, accuracy and follow-through on tasks to successful completion.
Preferred Qualifications
• Bi-lingual
• Wine industry experience
• CMMS (Upkeep) experience
• SAP/ERP experience
• Vintrace experience
• Strong organizational and time management skills, due to having to work independently on projects, from conception to completion.
Work Environment:
• Drive as necessary to pick up, deliver, or support winery needs
• Primary office environment may be production setting
• Wearing required PPE when in production environment.
• Works outdoors/indoors
• Works in warm/cold climates
• Works in high places
• Works on wet surfaces
• Is exposed to loud noise, fumes and/or toxic chemicals
• Works near moving, mechanical parts and lift truck traffic
• Must be able to move up to 55 lbs.
Physical Requirements/Work Environment
Must be at least 21 years of age. Must be able to sit and/or stand for long periods of time and work on a computer for extended periods. Lifting may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Job Tags
Full time, For contractors, Outdoor, Weekend work, Weekday work,