Job Description
Salary: $74,623.00 - $83,011.00 Annually
Location : Police Department - 12401 W. Cinnabar Ave. El Mirage, AZ
Job Type: Full-time
Job Number: FY26-00006
Department: Police-General
Opening Date: 06/10/2025
Closing Date: 6/20/2025 5:00 PM Arizona
Summary The City of El Mirage Police Department is hiring! We're hiring a Police Records Supervisor...join our team! JOB CLASSIFICATION SUMMARY Job Classification Title: Program Administrator
Working Title(s): Police Records Supervisor
FLSA Status: EX
Safety Sensitive: No
Pay Grade: 130
FY2025-2026 New Hire Salary Range: $74,623-$83,011 annually FY2025-2026 Salary Range: $74,623-$104,481 annually
This job classification description is intended to be generic in nature and not an exhaustive list of all duties, responsibilities, and requirements. The essential duties and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned, as determined by the City of El Mirage.
This is the sixth level in a six-level Program Administration classification series devoted to administering an assigned program area, which includes supervising professional and/or paraprofessional-level staff.
DISTINGUISHING CHARACTERISTICS Organizational Role: Professional
Supervision Exercised: Supervisor
Budget Authority: Prepares/Administers
Competency Rank(s): N/A
Essential Functions The following is intended to describe the core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the City's needs.
- Supervises and administers an assigned program and program staff.
- Schedules, reviews, and verifies work for accuracy.
- Addresses and resolves escalated issues.
- Participates in program goal setting and development of objectives.
- Performs the more senior-level professional and analytical work of the program.
- Develops operating policies and procedures; provides consulting and advice on interpretation and implementation.
- Prepares complex reports, presentations, and documents.
- Researches and analyzes data and prepares projections and trends.
- Maintains complex records, statistics, and database information.
- Ensures compliance with applicable statutes and regulations pertaining to records management.
- Provides professional advice and consultation in the area of subject-matter expertise.
- Provides training to City staff, as assigned.
- Performs related work as assigned.
POSITION SPECIFIC DUTIES - Oversees the daily operations of Police Department records; monitors unit activity and ensures timely processing of requests.
- Assists in developing and disseminating policies and procedures for areas of responsibility.
- Coordinates and oversees the gathering of records for department public records requests, discovery, and information requests for prosecutors.
- Coordinates department usage of the records management system, including user access, training, software upgrades, and installation.
- Ensures that reports are accurate, complete, and correctly assigned to the records management system.
- Ensures proper notification of subpoenas.
- Manages workflow and communication with law enforcement partners, judicial stakeholders, and courts.
KNOWLEDGE - Principles and practices of collaborating with city departments and outside agencies.
- Principles and practices of program administration and project management.
- Supervisory principles, practices, and techniques.
- Techniques and methods for organizing, prioritizing, assigning, and monitoring work.
- Practices and methods of coaching and leading the work of others.
- Principles and practices of group facilitation and building consensus.
- Principles and practices of conflict resolution.
- Principles and practices of records management, as assigned.
- Business methods, principles, and practices.
- Principles and methods of qualitative and quantitative research.
- Principles and applications of critical thinking and analysis.
- Best practices, trends, and emerging technologies.
- Applicable federal, state, and local laws, codes, and regulations (based on assignment).
- Customer service principles.
- Applicable operating policies and procedures.
- Modern office technology.
- Software or computer applications required for assignment.
- Applicable federal, state, and local laws, codes, and regulations (based on assignment).
- Arizona Court Rules, Arizona Code of Judicial Administration (based on assignment).
- Court case management system: AJACS; Microsoft Office Excel (based on assignment).
SKILLS - Overseeing program implementation and adherence to quality assurance and standards.
- Providing program management, organization, and logistics direction.
- Supervising and evaluating staff performance.
- Training and coaching staff.
- Coordinating deadlines, prioritizing work demands, and assigning/monitoring work performed.
- Providing consultation to city staff and/or the general public.
- Monitoring compliance with applicable policies, standards, regulations, and/or contracts.
- Facilitating group discussions and building consensus using persuasive reasoning.
- Identifying program or process-related deficiencies and implementing solutions.
- Researching industry trends, solutions, and best practices.
- Reading, analyzing, evaluating, interpreting, and summarizing written materials and statistical data.
- Preparing complex reports, forms, policies, and procedures.
- Coordinating deadlines and prioritizing competing demands.
- Providing attention to detail and accuracy.
- Exercising political acumen.
- Negotiating and conflict resolution.
- Providing effective customer service.
- Using assigned tools and equipment, including computer applications.
- Communicating and understanding to communicate complex concepts and requests to others.
Minimum Qualifications Education and Experience:
Bachelor's degree in a field directly related to assignment and 5 years of related experience or an equivalent combination of directly related education and experience.
Certifications/Licenses:
- Based on assignment. Arizona Class D Driver's License.
- Police Department assignments. Terminal Operator Certificate, Level B, within the timeframe established by the Police Chief.
CONTINUING EMPLOYMENT REQUIREMENTS - Maintain all certifications/licenses required at job entry and within the specified timeframe.
ADA INFORMATION Type of Work:
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
Physical Requirements:
The following physical activities are essential to the performance of the job: talking, hearing, seeing, and repetitive motions.
The following physical activities may be performed but are not essential to the job: kneeling, crouching, pulling, lifting, grasping, and feeling.
Work Environment/Conditions:
Work is performed primarily inside an office environment. Some assignments require driving and intermittent periods outdoors. There is none to infrequent exposure to adverse environmental conditions.
Supplemental Information The City reserves the right to consider only the most qualified applicants for the succeeding examination processes. Application and review (Training and Experience Evaluation) and Interview. Appointment subject to successful completion of pre-employment background examinations.
When advised, reasonable accommodations will be made in order for a qualified applicant with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation.
The City of El Mirage is an Equal Opportunity Employer.
The City of El Mirage offers a comprehensive benefits package to eligible employees including:
Holidays The City provides paid time off to eligible employees on the holidays listed below.
- New Year's Day
- Martin Luther King Jr. Day
- Presidents' Day
- Memorial Day
- Independence Day
- Labor Day
- Veterans' Day
- Thanksgiving Day
- Thanksgiving Recess
- Christmas Day
Paid Leave - Vacation: 80 hours per year (or according to MOU), increases with length of service
- Sick Leave: 96 hours per year (or according to MOU)
- Executive Leave or Service Award Leave Personal Hours: Up to 40 hours per fiscal year (according to policy or MOU)
Health and Wellness - Medical, Dental, and Vision insurance
- Health Savings Account
- Telemedicine
- Flexible Spending Plan (Health Care or Dependent Care)
- Wellness program which focuses on early detection, lifestyle modification, and disease management
- Employee Assistance Program: Employees and household members are eligible for 6 free counseling sessions (per presenting issue).
Life Insurance - Employer Paid Basic Term Life and AD&D Insurance
- Supplemental Life Insurance Programs
Retirement - Arizona State Retirement System (ASRS) is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in statute. Public Safety Retirement System (PSPRS) for sworn Police and Fire employees.
- Deferred Compensation Plans
Supplemental Benefits - Merit Pay Program (non-MOU employees)
- Step Pay Plan (MOU Fire and Police employees)
- Employee Recognition and Reward Program
- Career Development Program
- Tuition Reimbursement
- Trip Reduction Program (Police Department Only)
- Uniform Allowance (according to policy or MOU)
- Northwest Valley YMCA membership at reduced rates for El Mirage employees and their families
Additional Information The City of El Mirage is a member of the Arizona Metropolitan Trust (AzMT), an employee benefits consortium. Additional information is available at:
Benefits are subject to change.
Refer to the Personnel Policy Manual for current policy provisions and/or Memorandum of Understandings for Police and Fire.
01
Please indicate your highest level of education completed.
- High school diploma/GED
- Some college
- Associate's degree
- Bachelor's degree or higher degree
- None of the above
02
Please indicate years of experience in records management in a law enforcement setting or related field.
- No experience
- Less than five years experience
- Five years or more
03
In response to the previous question, describe where you gained this experience and list your specific responsibilities. If none, please write NONE.
04
Why do you want to work as a Police Records Supervisor for the City of El Mirage?
Required Question City of El Mirage, AZ
Job Tags
Holiday work, Full time, Christmas work, New year, Local area, Outdoor, Flexible hours,