Receptionist | Full Time (Allen, TX) Job at TriTech Software & Services, Allen, TX

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  • TriTech Software & Services
  • Allen, TX

Job Description

Job Description

Job Description

Position Overview

This position offers entry-level opportunity in business casual environment. Attention to detail, good multi-tasking skills, positive personality and ability to work in a hectic, fast paced environment are a must.

Duties and Responsibilities

    • Greet visitors to the office in a professional and friendly manner.
    • Ensure each guest signs into the attendance book as well as display a visitor badge throughout their stay.
    • Answering multi-line phone while recording accurate messages via electronic call log system.
    • Quickly passing calls to appropriate department based on minimal information given by caller.
    • Travel and logistical arrangements for business shows, client trainings and meetings including booking airfare, hotel and transportation.
    • On-line shipping preparation.
    • Manage office supplies, vendors and organization of inventory.
    • Research, including fax, mail and call each city in Georgia, Florida and Louisiana each year to obtain their current municipal tax rate.
    • Update and preserve the year-to-year municipal rate in conjunction with the municipal software developers.
    • Responsible for data entry and processing of data and documents.
    • Maintain good recordkeeping documentation and up-to-date client information.
    • General Office Management activity, including sort and distribute incoming mail.
    • Calling clients and industry professionals to obtain information and manage accounts.
    • Open/close front reception area of office daily.
    • Retain contract and oversee maintenance of postage meter and folding machine via postage vendor.
    • Compose, modify, and proofread correspondence, reports, presentations, etc.
    • Provides all forms of client support, including phone and email support while maintaining a professional and lasting relationship with customers.
    • Contacts municipal taxing authorities regarding tax rates and legislative developments.
    • Participate in the scanning and logging of tax returns that are prepared for services clients.
    • Provides suggestions for improvements to the tax services process as well as processes in general.
    • Takes on additional responsibilities and projects within the group.
    • Other duties as needed or required.

Education

    • High School Diploma or equivalent experience.

Supervisory Responsibilities

    • May supervise individuals assigned to a specific project.

Qualifications & Skills

    • Knowledge of Excel, Word, Outlook. Ability to master new computer applications and software.
    • Provide support to managers and other personnel.
    • Strong multi-tasking ability
    • Detail oriented with ability to recognize and correct minor accounting error.
    • Language – Ability to effectively communicate with co-workers, managers, states, and customers. Present information and respond to questions from groups of managers, clients, and customers. Ability to interpret a variety of instructions.
    • Superior time management skills with ability to meet deadlines
    • Exceptional communication skills
    • Positive attitude
    • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service ; Responds to requests for service and assistance; Meets commitments.
    • Excellent grammatical skills are a must
    • Ability to identify and resolve problems in a timely manner
    • Balance team and individual responsibilities
    • Teamwork - Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit.
    • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Works well in group problem solving situations.
    • May deal with confidential information and/or issues using discretion and judgment

Conditions of Employment

    • Background check
    • Drug Test
    • Work Status

Work Schedule

    • Full-time/Days
    • Some work outside normal hours required

Job Tags

Contract work, Casual work,

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