Job Description

GENERAL SUMMARY:

The Events Manager manages the faculty workshops and recruiting events, oversees the daily operations of faculty-sponsored workshops, seminars, colloquiums and recruiting-related events at the Harper Center in Hyde Park. The role collaborates with Faculty Services team members, faculty workshop organizers and faculty recruiting coordinators to execute workshop and seminar events, as well as recruiting-related events. Responsibilities include organizing event details, catering and/or vouchers, schedules, visitor travel and reimbursements, as well as other logistics related to these faculty events. Additionally, the role provides administrative support to faculty at large, as needed, as well as assistance to Faculty Services and the Academic and Research Specialist team to further their mission of faculty support.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

1. Act as an ambassador for Booth and a resource for faculty guests before, during, and after their visits to campus. Assume responsibility for ensuring highest quality event management for events such as workshops, research seminars, and other meetings. Oversee and reconcile budget (through vendor selection, budget projections, and general checks and balances within the budget) for workshops and events.

1. Collaborate with faculty recruiting coordinators and deans office regarding faculty recruiting. This includes coordinating application materials, scheduling meetings and flyouts, and managing other processes and requests that may vary by recruiting area.

1. Assist faculty at large with general support and projects, including recommendation letters, course-related requests, reimbursements, and general inquiries.
2. Assist Academic and Research Specialist team to further their mission of faculty support by providing help with projects ranging from course material updates, website updates, proofreading, and other faculty-related requests.
3. Collaborates with Faculty Services team members at Harper Center (Hyde Park) and Gleacher Center (downtown) on projects and initiatives.
4. Provides back-up support for the Gleacher Center (downtown) Faculty Suite, as needed. Including occasional evening and Saturday hours.
5. Other duties as assigned.

MEASUREMENTS OF SUCCESS:

1. Successful management of workshops, seminars, recruiting-related events, etc.
2. Feedback from faculty and staff regarding faculty-related events and faculty support.
3. Accuracy and timeliness of task completion.

REPORTING RELATIONSHIPS:

Reports to Assistant Director of Faculty Support, Faculty Services

KNOWLEDGE, SKILLS AND EXPERIENCE:

1. Bachelors degree required.
2. High degree of professionalism required.
3. Excellent service, communication, and interpersonal skills required.
4. Superior organizational skills and constant attention to detail required.
5. Proven ability to work independently, proactively, courteously, efficiently, and tactfully, using sound judgment, in a fast paced environment with diverse populations required.
6. Demonstrated skill managing multiple priorities in a fast-paced, time sensitive, high output environment required.
7. Ability to maintain confidentiality of faculty information required.
8. Ability to understand faculty needs and faculty culture, while also being able to deliver effective solutions to individual faculty, required.
9. Ability to work in-person to support events, required. Peak months September-June, Monday-Thursday, and as needed.
10. Mastery of Microsoft Office software, including Word, Excel, PowerPoint, and Outlook required.
11. Experience with event management and previous higher education background, helpful.

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