Job Description

We are seeking an organized and proactive Administrative Assistant to support our psychology

practice. The ideal candidate will have a minimum of three years of experience in a medical or

mental health setting with a demonstrated ability to work independently and produce results.

Key Responsibilities:

• Provide essential administrative and clerical support, including answering phones and scheduling existing and new patient referrals.
• Process client documents, organize records, and ensure strict confidentiality.
• Manage billing and insurance-related paperwork.
• Enter payments into patient's account, reviewing accounts and sending invoices for outstanding balances.
• Maintain databases and filing systems, both physical and electronic.
• Handle mail and keep the office environment clean and organized.
• Utilize computer software proficiently, including email, word processing, spreadsheets, and practice management software.
• Verify insurance benefits & determine prior authorization.

Qualifications:

• Minimum of three years of experience in a medical or mental health setting is preferred.
• Proficiency in computer applications, such as Microsoft Office Suite and practice management software.
• Strong knowledge of medical terminology and billing procedures.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and adhere to professional standards.
• Strong communication skills and a friendly, professional demeanor.

If you are a detail-oriented professional who thrives in a dynamic environment and has a passion for supporting mental health services, we encourage you to apply.  

To Apply: Please send your resume and cover letter to: [email protected].  Applications will be reviewed on a rolling basis.

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