Virtual Assistant Job at Better Talent, Swedesboro, NJ

UFlJRWRWL3MyM1BnV2E4clFVZkNDSHRDaUE9PQ==
  • Better Talent
  • Swedesboro, NJ

Job Description

 

COMPANY OVERVIEW:

My Therapy Connection™ is a growing, multi-site private mental health practice based in South Jersey, providing high-quality, compassionate care to individuals, couples, and families. We are a private-pay, faith-informed practice known for our warmth, professionalism, and excellence in clinical care.

In addition to the therapy practice, our founder also runs Master Your Life—a coaching and personal development company that helps professionals gain clarity, build meaningful goals, and live with purpose. We value trust, transparency, and teamwork—and we’re building a company culture that supports not just our clients, but the people who keep our operations running smoothly behind the scenes.

POSITION SUMMARY:

We are seeking a highly organized and reliable part-time Virtual Assistant to support the day-to-day operations of our therapy practice. This remote role will play a key part in ensuring smooth administrative workflows by managing emails, scheduling appointments, supporting client communication, and performing light bookkeeping tasks. The ideal candidate is detail-oriented, professional, and comfortable working independently in a confidential and compassionate environment. This role requires excellent communication skills, a proactive mindset, and the ability to handle sensitive information with discretion.

RESPONSIBILITIES:

  • Manage and organize the therapist’s email inbox, ensuring timely responses and flagging important communications
  • Schedule and confirm client appointments, send reminders, and reschedule sessions as needed
  • Maintain accurate and up-to-date client records in scheduling and billing systems
  • Perform light bookkeeping tasks, such as recording transactions, reconciling invoices, and preparing basic financial summaries
  • Communicate with clients in a warm, professional, and confidential manner via phone, email, or messaging platforms
  • Coordinate with third-party services (e.g., billing platforms, insurance portals) as necessary
  • Monitor and restock virtual office supplies or digital resources, when applicable
  • Support general administrative tasks and help streamline office operations
  • Uphold strict confidentiality and compliance with HIPAA and other privacy regulations

QUALIFICATIONS:

  • 2+ years of experience as a virtual assistant, administrative assistant, or in a similar support role
  • Preferred familiarity with mental health, healthcare, or confidential client-facing environments
  • Basic bookkeeping knowledge; experience with tools like QuickBooks or similar is a plus
  • Proficiency in Google Workspace (Gmail, Calendar, Drive) and comfort learning new software systems (e.g., scheduling or EHR platforms)
  • Excellent written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Ability to manage time effectively, prioritize tasks, and work independently
  • Demonstrated ability to handle confidential information with professionalism and care
  • High school diploma or equivalent required; relevant coursework or certification in administration or bookkeeping is a plus

COMPENSATION & BENEFITS:

Hourly Rate: $20 hourly

Job Tags

Remote job, Hourly pay, Private practice,

Similar Jobs

WELLS

YARD CRANE OPERATOR Job at WELLS

 ...hands/forearms repetitively and frequently. Ability to move around for up to 12 hours per day. Ability to work from ladders, scaffolding, swing stages and man lifts at various heights. WORKING CONDITIONS Moderate to high risk of exposure to unusual elements.... 

The Equinox Resort

Lobby/Public Area Attendant Job at The Equinox Resort

 ...place in a hotel daily. We are looking for individuals with great attention to detail to join our Housekeeping team as a Lobby Attendant. The ideal candidate creates a memorable experience for our guests through their attention to detail and care they take in preparing... 

Shanghai junxuan Human Resources Co., Ltd

English Teacher in training center in Shanghai Job at Shanghai junxuan Human Resources Co., Ltd

 ...and prepare lessons;- Communicate with parents and provide feedback on individual student performance;- Participate in teaching, training and marketing activities.STUDENT AGE3-18 yearsCLASS SIZE1-12 studentsHOURSAt most, 23.5 teaching hours per week; total 40... 

Geisinger

RN - Registered Nurse - Advanced Acute Care Telemetry Unit Job at Geisinger

 ...and a free Care.com membership with discounted backup care for your loved ones ~ Employee Assistance Program (EAP): Referrals for childcare, eldercare, & pet care; Access free legal guidance, mental health visits, work-life support, digital self-help tools and more ~... 

Tesla

Delivery Advisor - Manchester Job at Tesla

 ...What To Expect As a Delivery Advisor at Tesla, you will be responsible for guiding customers through the delivery process and ensuring that they have a frictionless and exceptional experience when taking delivery of their Tesla vehicle. You will be a delivery expert...